BOARD OF
September 7, 2016
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Friday, September 2, 2016.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 31, 2016, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 8, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $3,783.70 for period ending August 30, 2016,
pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 654378 through
354824 for Oklahoma County in the amount of $521,277.90 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2016-1826 Vacate
Case No. CJ-2016-1827 Vacate
Case No. CJ-2016-4245 Appoint Commissioners
Case No. CJ-2016-4246 Appoint Commissioners
Case
No. CJ-2016-4247 Appoint Commissioners
Case No. CV-2016-1842 Petition
Case No. TC-2016-007-1 Tort Claim
Case No. TC-2016-007-2 Tort Claim
Case No. CJ-2016-4460 Petition
Case No. CJ-2016-4214 Complaint
8. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
Kchao & Kchao Holdings LLC 07-185-2910; GARDEN ADDITION; BEG 92FT SW OF NE/C TH S170FT 3IN W42FT 6IN N153FT NE46FT TO BEG; LOT 005; BLOCK 003
Kchao & Kchao Holdings LLC 07-185-3800; GARDEN ADDITION; W70FT; LOT 003; BLOCK 005
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End of Consent Docket
9. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
11701678 Micro Surfacing Project District 1
District No. 1
10. Discussion and possible action to approve the Construction Contract between Vance Brothers, Inc. and the Board of County Commissioners for Oklahoma County District No. 1 Micro Surfacing Project 2016 located in Forest Park, Spencer, Jones, and Luther. The total amount of the contract shall not exceed $229,418.40. Requisition No. 11701678 has been issued to Vance Brothers, Inc. in the amount of $229,418.40 from Highway Cash/District No. 1/M&O-Road & Bridge Vendor Contract (11191000-54169), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
11. Discussion and possible action to approve Resolution No. __________, to amend Resolution No. 158-16, which established the Oklahoma County Capital Infrastructure Committee for Oklahoma County Special Road, Bridge and Building Projects. Requested by Willa Johnson, Commissioner, District No. 1. (Document Received)
District No. 2
12. Discussion and possible action for the selection of alternates to the Oklahoma County Infrastructure Committee as per resolution 158-16. Requested by Brian Maughan, Commissioner District No. 2.
County Clerk
13. Discussion and possible action to approve an agreement with Texas File for CD s and/or FTP of Real Estate/UCC images. Texas File agrees to pay the charge of $13.00 for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall end on June 30, 2017. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Juvenile Bureau
14. Discussion and possible action to approve the Standard Long Term Lease Contract between the Oklahoma County Juvenile Bureau and Standley Systems for Copiers; Savin MP C306 for the Internal Affairs Department. This contract will be effective September 15, 2016 through June 30, 2017. Requisition No. 11702053 has been issued to Standley Systems LLC in the amount of $599.64 from General/ Juvenile Justice Bureau/ Lease Equipment (1001, 5200, 55390), and Requisition No. 11702054 in the amount of $2,100.00 from General/ Juvenile Justice Bureau/Service Other (1001, 5200, 54456) to Standley Systems LLC. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
15. Discussion and possible action to approve contract renewal between the Sheriff s Office and Department of Public Safety, for annual maintenance agreement for line access OLETS. Agreement shall begin July 1, 2016, and end June 30, 2017. Requisition No. 11700866 has been issued to Department of Public Safety Oklahoma in the amount of $10,500.00, from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve contract renewal between the Sheriff s Office and Department of Public Safety for CAD Interface for MobileCop Services. Agreement shall begin July 1, 2016, and end June 30, 2017. Requisition No. 11700865 has been issued to Oklahoma Department of Public Safety in the amount of $300.00 from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
17. Discussion
and possible action to approve renewal Memorandum of Understanding by and between the Oklahoma
County Sheriff s Office, and Oklahoma City Public Schools, for the provision of
(2) two School Resource Officers at Rogers Middle School and Star Spencer.
Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to
form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve renewal Memorandum of Understanding by and between the Oklahoma
County Sheriff s Office, and Oklahoma City Public Schools, for the provision of
(1) one School Resource Officer at the following elementary schools: Johnson
Elementary, Oakridge Elementary, Ridgeview Elementary, Spencer Elementary,
Telstar Elementary and Willowbrook Elementary. Requested by John Whetsel,
Oklahoma County Sheriff, and has been approved as to form and legality by Aaron
Etherington, Assistant District Attorney.
(Document Received)
Recurring Agenda Items:
19. Approve all claims, list available for inspection
in the office of the
20. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the
21. Citizen participation: Any
citizen wishing to address the Board of County Commissioners may do so at this
time.
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the
Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter
not known about or which could not have been reasonably foreseen prior to the
time of posting the agenda.
24. Opening of the following bids and/or
Requests for Qualifications. Any vendor
wanting to review the bids or RFQs may see the Purchasing Agent immediately
following this meeting.
CW17021 Safety Barricades, Traffic Signs & Posts, Warning Devices and Accessories
CW17034 Miscellaneous Printing
25. Executive Session for the purpose of
discussing the following:
a.
To
enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in
confidential communications between the public body and its attorney concerning
a pending investigation, claim or action by Denny Roberts v. BOCC et al,
CJ-2016-1462, and where on advice of its attorney, the board has determined
that disclosure will seriously impair the ability of the public body to process
the claim or conduct a pending investigation, litigation, or proceeding in the
public interest.
b.
To
enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in
confidential communications between the public body and its attorney concerning
a pending investigation, claim or action by Susan Jordan v. BOCC et al,
CJ-2015-701, and where on advice of its attorney, the board has determined that
disclosure will seriously impair the ability of the public body to process the
claim or conduct a pending investigation, litigation, or proceeding in the
public interest.
26. Action regarding confidential
communications between the public body and its attorney concerning a pending
investigation, claim or action by Denny Roberts v. BOCC et al, CJ-2016-1462,
and where on advice of its attorney, the board has determined that disclosure
will seriously impair the ability of the public body to process the claim or
conduct a pending investigation, litigation, or proceeding in the public
interest.
27. Action regarding confidential
communications between the public body and its attorney concerning a pending
investigation, claim or action by Susan Jordan v. BOCC et al, CJ-2015-701, and
where on advice of its attorney, the board has determined that disclosure will
seriously impair the ability of the public body to process the claim or conduct
a pending investigation, litigation, or proceeding in the public interest.
28. Adjourn at __________ until 9:00 a.m.,
Wednesday, September 14, 2016.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy